Maintenance and Planning (MaP)

Our Maintenance and Planning (MaP) group works with your owner group to plan and develop strategies for the long- and short-term needs of your building – everything from roof maintenance to boiler replacement. As the acronym suggests, our services are designed so that we can provide you with a comprehensive roadMaP for the management of your assets.

What is MaP?

Our MaP group works with your strata or HOA to plan and develop strategies for the long- and short-term needs for your building – everything from roof maintenance to boiler replacement. As the acronym suggests, our products are designed so that we can provide you with a comprehensive roadMaP for the management of your assets.

Our Building Asset Management Software application enables you to evaluate and track your maintenance activities and make informed decisions about how to preserve your assets and keep costs under control. The software provides you with many other helpful tools such as a building contacts list and online document storage capability.

“We’ve enjoyed working with you … and appreciate your proactive, yet practical approach to projects. .”

Danny Phipps
Project Manager/Construction Liaison, The CWD Group, Inc.

Reserve Studies/Depreciation Reports

A reserve study (called a depreciation report in British Columbia) is a long-range financial planning tool. It’s used to identify funding requirements for costs associated with future repair, renewal, and replacement projects. The report establishes where you need to focus resources and is a good place to start developing your roadMAP.

The first step in the preparing the report is to compile an inventory of all of your building’s assets (roofs, boilers, carpets, etc.). Using the inventory as a foundation, we estimate the remaining life of each asset, forecast the replacement costs in future-year dollars, and display the financial analysis with graphs and cash flow tables.

“I have had the opportunity to review, in depth, 4 strata Depreciation Reports. In quick, simple terms, the report completed by RDH Building Engineering Ltd. was, in my opinion, far and away the better of the four; in many ways. Several things impressed me with the report done by RDH. Layout, detail and thoroughness are superb. Even if I were not experienced with building systems and design, I would still have read your report with ease. I believe even those with a limited knowledge of such things would have little difficulty understanding the RDH report.”

Prospective Real Estate Investor, Vancouver, BC


Recognizing that a picture speaks a thousand words, we provide a photo library accompanied by related data pertaining to your assets. All of the information is accessible through our propriety online BAM software that allows you to update manage the data yourself. The software tool also empowers you to create your own funding scenarios so you can evaluate different funding levels and find a solution that works specifically for your building.

“I really like the Reserve Contribution Increase feature and your suggestion to have the owners vote on the funding model. It is a real bonus for us as a strata. I just want to reiterate how thankful I am that the BAMS development team added cost sharing ratios to the funding model. It really made the discussion of funding models so much easier. Thanks so much for all your help with this.”

Sheelo McGuire
Council Member, Jardine’s Lookout, Vancouver, BC


Maintenance Plans + Reviews

Maintenance plans help you keep your building assets (e.g., boilers, pumps, elevators) in good working condition so that they achieve their full-intended service life.

Where a reserve study (depreciation report) identifies what items you need to spend money on and when you need to spend it, this tool helps you optimize the way you spend your money. Ultimately, we can help you track what work is completed vs. what is outstanding so that you are better able to produce reports and make informed decisions.

Maintenance plans move you further along in the roadMAP by helping you answer the following questions:

  • How do you keep track of all the drawings, shut-off valves, warranties and service agreements, certificates, and historical events required to efficiently manage your building?
  • How do you get all of this information in one place so that it is easy to reference?
  • How long will your building assets last?
  • What maintenance and renewals work is needed to preserve your assets?
  • What is the value of the maintenance and renewals work for this year and for the next 30 years?

“… RDH produced comprehensive maintenance manuals for all buildings. Their online data management system and long-term costing analysis has been essential in the development of our cost planning and the implementation of our maintenance program.”

Russ Friesen
Vice President of Construction, Intrawest Placemaking, Hawaii


Interim Study

Once a depreciation report (reserve study) or a maintenance plan has been completed, there can be several years between mandatory update studies. An interim study is a cost-effective way to record progress that has been made on your projects (such as a roof renewal or window replacement). This is beneficial if you would like to showcase large projects that have been completed and have the information reflected in an updated report for potential purchasers.

An interim study does not typically involve a site visit; revisions are made to our existing report based on information provided by you. The content of this study may vary between jurisdictions, please contact the office nearest you to get information relevant to your state or province.

Facility Condition Assessments (FCA)

A facility condition assessment is a multidisciplinary review of the various building systems for an owner of a portfolio of buildings (municipality, university, school, or hospital) that:

  • Determines the condition of the assets (such as roofs and boilers).
  • Records the extent of deferred maintenance (“catch-up” costs).
  • Forecasts future life cycle renewal of the assets (“keep-up” costs).

The purpose of the assessment is to prepare a defensible estimate of reinvestment costs so that prudent and informed decisions can be made regarding allocating funds to restore aging assets and to sustain their ongoing performance relative to established goals and standards.

The FCA provides a benchmark of the current performance of the building and prioritizes items for maintenance, repair, and/or renewal. The data is summarized in a Facility Condition Index (FCI) that provides an objective benchmark against which changes can be monitored over time.

Our team comprises specialists in the fields of building science, architecture, mechanical engineering, electrical, cost consulting, and construction management. We are very familiar with facility rehabilitation costs, renewal costs, and life cycle audits. Our experience also includes various types of specialized facilities such as swimming pools, ice rinks, community centres, fire stations, and hotels.

Building Asset Management Software

Our Building Asset Management Software (BAMS) helps clients simplify their building management. Paperless and simple. That’s BAMS. Find out more here.

See our Case Studies on the Pallisades and Granville Island for how the Maintenance and Planning have made an impact in improving their buildings.

Is your building in need of maintenance? Contact us today.